About EarthShare

EarthShare, Inc. (“EarthShare,” “we,” “us,” or “our”) respects the privacy of our donors, workplace giving participants, corporate partners, nonprofit partners, fiscal sponsorship participants, and visitors to our websites and platforms.

This Privacy Policy explains how EarthShare collects, uses, shares, retains, and protects information in connection with our donor-advised fund (“DAF”) programs, workplace and corporate giving services, fiscal sponsorship services, websites, applications, and related offerings (collectively, the “Services”).

This Privacy Policy should be read together with EarthShare’s applicable Donor-Advised Fund Terms, Workplace & Corporate Giving Services Terms, and other program-specific agreements.

By using the Services, creating an account, participating in a program, submitting information to us, or otherwise interacting with EarthShare, you acknowledge the practices described in this Privacy Policy.

1. Scope and Relationship Types

EarthShare provides Services to a variety of users and organizations, including:

Individual donors and DAF account holders
Employees participating in workplace giving programs
Corporate sponsors and corporate giving administrators
Fiscal sponsorship participants and sponsored projects
Nonprofit organizations receiving grants or donations
Visitors to EarthShare websites and applications

Depending on the nature of your relationship with EarthShare, different information-sharing practices, reporting structures, and account administration features may apply.

For example:

Workplace giving accounts may involve information provided by an employer, payroll provider, benefits platform, or corporate sponsor
Corporate giving programs may permit designated company administrators to access program-level reporting and participation metrics
DAF accounts may involve grant recommendation history, contribution records, tax documentation, and compliance-related information
Fiscal sponsorship programs may involve project-level financial reporting and administrative oversight.

2. Information We Collect

Information You Provide Directly

We may collect information you provide when you:

Create or manage an EarthShare account
Open or contribute to a DAF account
Participate in workplace or corporate giving programs
Recommend grants or make charitable contributions
Apply for fiscal sponsorship or participate in sponsored projects
Communicate with EarthShare
Subscribe to updates or marketing communications
Submit forms, applications, surveys, or support requests

The information we collect may include:

Name, email address, mailing address, and phone number
Employer or organizational affiliation
Donation, grant recommendation, and contribution history
Payment and transaction-related information
Bank account or brokerage details necessary to process contributions
Tax documentation and related financial records
Identity verification information
Communications and correspondence with EarthShare
Any other information voluntarily submitted to us

Information Collected Automatically

When you use our Services, we may automatically collect certain technical and usage information, including:

IP address
Browser type and device information
Operating system
Website usage activity
Referral URLs
Session activity and navigation behavior
Cookies and similar technologies

We may use analytics and performance tools to better understand how users interact with the Services and to improve platform functionality and user experience.

Information From Third Parties

We may receive information from third parties, including:

Employers and workplace giving partners
Corporate sponsors and program administrators
Payment processors and financial institutions
Nonprofit verification providers
Identity verification and fraud prevention vendors
Publicly available databases and regulatory sources
Service providers supporting our operations

3. How We Use Information

EarthShare may use information to:

Provide, operate, maintain, and improve the Services
Establish and administer DAF accounts
Process donations, grants, and transactions
Facilitate workplace and corporate giving programs
Administer fiscal sponsorship programs
Verify identities and maintain account security
Communicate with users regarding accounts or transactions
Provide customer support
Generate receipts, tax records, and compliance documentation
Detect, investigate, and prevent fraud, misuse, or prohibited activity
Comply with legal, regulatory, accounting, tax, and reporting obligations
Enforce agreements, policies, and program requirements
Improve user experience and platform functionality
Analyze engagement trends and operational performance
Send updates, educational content, or marketing communications where permitted by law

4. Workplace Giving and Corporate Program Information

If you participate in a workplace giving, employer-sponsored, or corporate charitable program administered through EarthShare, we may share limited information with your employer, corporate sponsor, or program administrator as necessary to operate the program.

Depending on the structure of the program, this may include:

Participation status
Contribution activity
Matching eligibility
Campaign engagement metrics
Aggregate or program-level reporting
Grant fulfillment status
Administrative reporting necessary to operate the program

EarthShare does not disclose personal DAF account information, unrelated grant recommendations, or unrelated charitable activity to employers or corporate sponsors except:

As necessary to administer the applicable program
To comply with law or regulatory obligations
To fulfill program requirements
With user authorization or direction

Participation in employer-sponsored giving, workplace giving, or corporate philanthropy programs may also be subject to separate program agreements, including the EarthShare Workplace & Corporate Giving Services Terms.

5. Grantmaking and Recipient Disclosures

EarthShare may share donor information with recipient charitable organizations in connection with grant distributions.

Depending on donor preferences and applicable program settings, shared information may include:

Donor name
Mailing address
Email address
Grant amount
Grant purpose or designation
Related communications

Donors may elect to recommend grants anonymously where permitted.

Anonymous grant recommendations affect what information is shared with recipient organizations but do not eliminate EarthShare’s internal recordkeeping, compliance, tax, audit, or regulatory obligations.

6. Compliance, Verification, and Security Activities

EarthShare may use information to:

Verify identity
Conduct fraud prevention and risk monitoring
Perform sanctions and prohibited-party screening
Comply with anti-money laundering obligations
Investigate suspicious or prohibited activity
Maintain platform integrity and security
Enforce agreements and policies
Respond to legal requests or regulatory inquiries

EarthShare may work with financial institutions, payment processors, compliance providers, and security vendors to support these activities.

7. Service Providers and Third Parties

EarthShare works with third-party vendors and service providers that perform services on our behalf, including:

Payment processing
Cloud hosting and infrastructure
Analytics and communications
Identity verification
Nonprofit verification
Security monitoring
Technical infrastructure support
Donation and grant processing

These providers are authorized to access personal information only as necessary to perform services for EarthShare and are subject to confidentiality and security obligations.

EarthShare may also disclose information:

To comply with applicable law or legal process
To protect the rights, safety, and security of EarthShare, users, or others
In connection with audits, investigations, or regulatory reviews
In connection with a merger, acquisition, restructuring, or asset transfer
With user consent or direction

EarthShare does not sell personal information. We also do not share personal information with third parties for their own independent marketing purposes except as described in this Privacy Policy.

8. Payment Processing and Financial Infrastructure

Certain payment processing and financial transaction functions are performed by trusted third-party providers, including Stripe and ChariotPay.

EarthShare does not store full payment card information within its systems.

Payment processors and financial service providers may independently collect and process information necessary to complete transactions and comply with financial regulations. Their use of information is governed by their own privacy policies and legal obligations.

9. Security Measures

EarthShare maintains administrative, technical, and organizational safeguards designed to protect personal information and transaction data.

These safeguards include:

Encryption of sensitive information in transit and at rest where appropriate
Access controls and role-based permissions
Secure integrations with financial and payment service providers
Monitoring and fraud prevention controls
Vendor and infrastructure security reviews
Internal operational and security procedures

No method of electronic transmission or storage is completely secure. Accordingly, EarthShare cannot guarantee absolute security.

10. Data Retention

EarthShare retains information for as long as necessary to:

Provide and administer the Services
Maintain DAF, donation, grant, and fiscal sponsorship records
Comply with legal, accounting, tax, audit, and regulatory obligations
Resolve disputes
Enforce agreements and policies
Protect platform integrity and security

Certain contribution, transaction, grant, compliance, and financial records may be retained even after an account is closed or deletion is requested where retention is required or permitted by applicable law.

11. Cookies and Analytics

EarthShare may use cookies, pixels, analytics tools, and similar technologies to:

Maintain session functionality
Improve website performance
Understand usage patterns
Analyze engagement trends
Personalize user experience
Support platform operations and communications

Users may adjust browser settings to limit cookies, though some functionality may be affected.

12. Your Choices and Privacy Rights

Depending on your jurisdiction, you may have rights regarding your personal information, including rights to:

Access personal information
Correct inaccurate information
Request deletion of certain information
Object to or limit certain processing activities
Manage communication preferences

Users may opt out of marketing communications by following unsubscribe instructions in emails or contacting EarthShare directly.

To exercise available privacy rights or submit privacy-related questions, contact: giving@earthshare.org

EarthShare may require identity verification before processing certain requests.

13. International Transfers

EarthShare primarily operates in the United States. Information may be processed, stored, or transferred within the United States or other jurisdictions where EarthShare or its service providers operate.

By using the Services, you acknowledge that information may be transferred to and processed in jurisdictions with different data protection laws than those of your country or state of residence.

14. Children’s Privacy

The Services are not directed to children under the age of 13, and EarthShare does not knowingly collect personal information from children under 13.

If EarthShare becomes aware that personal information has been collected from a child under 13 without appropriate consent, we will take reasonable steps to delete such information.

15. Changes to This Privacy Policy

EarthShare may update this Privacy Policy from time to time to reflect operational, legal, regulatory, or platform changes.

If we make material changes, we may provide notice through the Services, by email, or by updating the effective date above.

Continued use of the Services after updates become effective constitutes acceptance of the revised Privacy Policy.

16. State Law Disclosures

Certain states require charitable organizations, fundraising platforms, donor-advised fund sponsors, or charitable solicitation operators to provide specific disclosures regarding registration, charitable status, or donor rights.

EarthShare may provide additional state-specific disclosures, notices, or registration information where required by applicable law.

Residents of certain states may also have additional privacy rights under applicable state privacy laws, including rights relating to access, correction, deletion, or limitation of certain personal information processing activities.

California Privacy Rights

California residents may have additional rights under the California Consumer Privacy Act (“CCPA”) and related California privacy laws, subject to applicable exemptions and limitations.

These rights may include the right to:

Request access to certain categories or specific pieces of personal information
Request correction of inaccurate personal information
Request deletion of certain personal information
Request information regarding categories of information disclosed for business purposes
Limit certain uses of sensitive personal information where applicable

EarthShare does not sell personal information or share personal information for cross-context behavioral advertising purposes as defined under California law.

Colorado, Connecticut, Virginia, and Other State Privacy Rights

Residents of Colorado, Connecticut, Virginia, Utah, and other states with applicable privacy laws may have additional rights regarding their personal information, subject to statutory exemptions and limitations.

EarthShare will process verified requests in accordance with applicable law.

Nevada Residents

Nevada residents may request that EarthShare not sell certain covered information under Nevada law. EarthShare does not currently sell covered information as defined by Nevada law.

Charitable Registration Disclosures

EarthShare’s financial statements and information regarding charitable purposes, programs, and activities may be obtained by contacting:

EarthShare, Inc.
1717 K Street NW, Suite 900
Washington, DC 20006

giving@earthshare.org
https://www.earthshare.org

Certain states require additional charitable registration disclosures. Where required, EarthShare may provide supplemental state-specific notices regarding charitable registration status, financial information, or donor rights.

17. Supplemental Notes Regarding Workplace and Corporate Programs

For workplace giving and corporate-sponsored charitable programs, employers, benefits platforms, payroll providers, or corporate sponsors may independently collect, process, or retain information subject to their own privacy policies and legal obligations.

EarthShare is not responsible for the privacy or data handling practices of third-party employers, payroll providers, benefits administrators, or external platforms.

Users participating in employer-sponsored programs should review applicable employer or program privacy notices in addition to this Privacy Policy.

18. Contact Information

Questions, requests, or concerns regarding this Privacy Policy or EarthShare’s privacy practices may be directed to:

EarthShare, Inc.
1717 K Street NW, Suite 900
Washington, DC 20006

giving@earthshare.org
https://www.earthshare.org

Plain Language Summary

EarthShare collects information necessary to operate donor-advised funds, workplace giving programs, corporate giving programs, fiscal sponsorship services, donations, grants, and related platform operations.

We use information to:

Process donations and grants
Operate accounts and programs
Maintain records and compliance obligations
Prevent fraud and protect platform security
Improve Services and user experience

Workplace and corporate giving programs may involve limited information sharing with employers or program administrators necessary to administer those programs.

EarthShare does not sell personal information.

We work with trusted service providers and financial infrastructure partners to securely process transactions and support platform operations.

Certain financial, grantmaking, and compliance records must be retained for legal and regulatory purposes even after accounts are closed.

Additional legal terms governing EarthShare services are available at: