The overall timeline for public campaigns, from application to payout, is often longer than most nonprofits anticipate. Payouts occur one year (or more) after the application process begins; this gives employees contributing to the campaign one calendar year to make their recurring donations. These donations are then calculated and distributed to all recipient nonprofits on a quarterly basis.
If EarthShare is helping you apply to campaigns, your organization’s general information (e.g., campaign profile with an updated audit, IRS form 990, proof of services, etc.) is due the Fall prior to the desired campaign year. For example, campaign profile information for the 2024 campaign season is due October 2023.
Depending on the due dates for individual campaigns, these applications may be open for submission any time between November 2023 and June 2024. These applications will draw information from your previously submitted campaign profile, though often you will need to complete additional specific details as requested by each campaign (e.g., state office locations, proof of current state charitable registration, etc.).
Once an application is processed and approved, the applying nonprofit will be added to the list of campaign beneficiaries for the 2023-24 campaign year with most of these campaigns taking place in Fall 2024. Employees will make pledges during the Fall and any payroll deduction pledges will be taken from their paychecks between January and December of the following calendar year. Those funds are then distributed to EarthShare on a monthly or quarterly basis. EarthShare, in turn, distributes these funds through quarterly payouts to our participating Nonprofit Partners (at this time, any campaign dues and fees are withheld) beginning in July 2025, often across six total quarters.
While the time horizon is long, patience yields consistent benefits to help build foundational fundraising for your organization’s mission and programs. We would be honored to partner with you in your efforts, fulfilling our mission of helping everyone take action for a healthy planet! Join us today.